Executive Officer Duties

Downs Sailing Club

Before Racing

  1. Open the Club – at least one hour before the first race is due to start. Make an initial safety assessment of the site e.g. any evidence of intruders, is there anything seriously out of place, are there any hazards on the shoreline?
  2. Name – write your name in the top right hand corner of the Racing Course whiteboard in the Club hall.
  3. Weather Forecast – Get the weather forecast and display in the Club hall. www.metoffice.gov.uk/  or www.xcweather.co.uk/forecast/deal
  4. Planning Meeting – Check that all duty officers have arrived in time and involve them in the discussion regarding the suitability of the conditions for sailing and the programme afloat. Involve Club Coach as well if present.The Sailing Committee should set the course(s). Ensure the Race Officer and Rescue Boat Crews understand the outcomes of the planning meeting.   
  5. Beach Safety – Ensure the “Winching in Progress” boards are deployed.
  6. Rescue Boat Crew – If the weather conditions are marginal as to whether to sail or not and the decision is made to sail ensure the rescue boat crews are willing and competent to go afloat. They should not be pressured to go afloat if they do not feel confident to do so.
  7. Club Boat Hire – Monitor activity and check payments (before or after sailing) are made into the Club Boat Hire Tin located in the Club Bar.
  8. Decision to sail – The final decision on whether to go afloat or abandon sailing rests with the Race Officer after taking advice from suitable members. (The Executive Officer may be afloat)

After Racing

  1. Equipment check – Report any damage or problems to any member of the Sailing Committee present.
  2. Boat Count – Account for all dinghies, RIBs and Committee Boats returning ashore. If the RIBs and Committee Boats are from Dover or Ramsgate check they have docked safely.
  3. Accidents – Record any accidents in the accident book located in the leaflet rack in the Club lounge. A copy of the Accident Form needs to be placed in the Accident Form tray in the cupboard in the Club lounge.
  4. Untoward incident – Advise the Commodore of any major event such as entrapment, significant personal injury or major gear failure.

Security Check

  1. Boat House – Ensure the “Winching in Progress” Signs are returned to the boathouse.  The fuel is out of the rescue boats, console radios are turned off, the isolator switches are off, console doors are open for ventilation and the fuel store is locked. Also ensure the water hose taps are turned off including the one for the south compound, the Boat House and Boat Shed lights are off and the doors to both the Boat House and Boat Shed are locked.
  2. Race Box – Ensure the horn and flags are inside, the electrics and radio are turned off and the balcony door is locked.  The computer should be is left on to allow updates.
  3. Radio cupboard – Ensure radios are rinsed, DRIED THOROUGHLY, switched off and located in charging cradles and charging.
  4. Winches – Ensure the wires are drawn in and power switched off at the master switch.
  5. Final Lock Up:
  6. Outside gate locked.
  7. Club keys back on hook.
  8. Changing room windows are shut and power to showers turned off.
  9. Patio doors and side doors closed and locked. Inner bi-fold doors closed. Curtains closed.
  10. Galley water boiler and hot water heater is turned off. Windows and doors are locked.
  11. Bar locked.
  12. All lights off.
  13. Alarm set, front door locked.
  14. Note – you may delegate the Final Lock Up tasks to anyone remaining in the club.